Wednesday, December 30, 2015
Dynamics GP 2015 & 2015 R2 New Feature Favorites
Posted by Katja Brinck
With Microsoft now on a 6-month release cycle for Dynamics GP, the amount of information about new features and bug fixes can be overwhelming. Microsoft Dynamics GP 2015 introduced some big improvements in functionality when it was released at the end of 2014, including the new and improved Workflow, Identity Management, Business Analyzer for Windows, iOS, and Android devices, and Service-Based Architecture.
For this post, I wanted to focus on the GP application itself and highlight a few of my favorite features you will find within GP 2015 and 2015 R2.
- Combined GL Inquiry window – You can now view open and historical years in the same window, for either Summary or Detail-level inquiries. Any GoTos from Smartlist or drill backs from Excel will also go to the new combined window. No more toggling back and forth between different windows for open and historical years!
- Intercompany Journal Entry Inquiry window – For anyone who has tried to locate an intercompany journal entry, this new Intercompany Journal Entry Inquiry window is a life-saver. You can pull up an intercompany journal entry in your originating company and see that entry as well as the corresponding entry in the destination company. On the reverse, you can pull up the intercompany journal entry in your destination company and see the entry from the originating company.
- Intercompany Voids – You can now void intercompany transactions in the originating company, and it will automatically create the relevant entries in the destination companies to record the void. You no longer have to manually create all the destination journal entries to record the void.
- Automatically post cash receipt deposits – The option to automatically post cash receipt deposits is in the Company options window. Prior to this option being available, posting the cash receipt would update the General Ledger cash account, then entering the deposit would update the checkbook. Any timing difference between these two activities meant it was harder to have a full picture of your cash situation. Enabling “Automatically post cash receipt deposits” will post the deposit at the same time the cash receipt is posted, so that the GL cash account and checkbook are updated together.
- Payables warning when an open PO exists – This is another big improvement for GP: when entering a payables invoice, there is a new warning message in GP that alerts the user entering the transaction that the vendor has an outstanding PO or un-invoiced receipt. This can help prevent the scenario where the user does not know that a vendor has a PO and pays an invoice directly through Payables, resulting in an open PO that might never be closed. If there is a specific situation where a user does need to enter an AP invoice directly, GP allows the user to continue. However, in many circumstances, this will be a helpful message to the user that this transaction might need to be entered through Receivings Transaction Entry or Purchasing Invoice Entry, instead of through Payables Transaction Entry.
And now for a couple features released in Dynamics GP 2015 R2:
- Automatically display debits before credits – This is probably one of the highest requests from accountants and GP users – to automatically display the debits before the credits (instead of alphabetically). This was released with 2015 R2 – GP now automatically displays the debit column in front of the credit column in Smartlists, Excel reports, and the database views used by these reports. It’s no longer necessary to create a Smartlist favorite just to put debits in front of credits.
- Purchasing All-in-One-View – This one has real wow factor – 2015 R2 now includes the Purchasing All-in-One view. You can view all transactions for a vendor whether they originated in Purchase Order Processing or Payables Management. You can filter down further and view all related purchasing documents for a single transaction in one window. For example, select a purchasing invoice and the window will refresh to show all related POs, receipts, payments, etc. This window is accessible from Vendor Maintenance, many purchasing inquiry windows, navigation lists and the home page.
These are just a few highlights of the 120 new features in Dynamics GP 2015 – hopefully this gets you excited about upgrading to the latest version of GP! Please feel free to reach out to Armanino to have a conversation about why Dynamics GP 2015 could be a good fit for your organization or consider upgrading to the latest version of GP.
Katja has over 12 years of consulting experience implementing and supporting Microsoft Dynamics GP, FRx, and Management Reporter. Her specialties include solution design, application build, reporting, integrations, user testing and documentation. Katja holds a Bachelor of Arts degree in Political Science from Colgate University.