Monday, November 18, 2019
Dynamics GP October Release: Part 2, Financial Enhancements
Posted by Steve Chapman
Microsoft’s October Dynamics GP 2019 Release has improvements and new functionality in four main areas: Top Feature Requests, Financial Enhancements, System Enhancements and Workflow Functionality. These are the key changes in Financial Enhancements.
Long Description for Payables Transaction Entry
There is a new Long Description field on the Payables Transaction Entry screen. This is in addition to the regular Description field.
To enable this functionality, mark an option in Payables Setup called Enable Long Description in Payables Transaction Entry.
The Long Description is a 200-character field that will display on Transaction Entry, Payables Transaction Entry Zoom and PM Transaction Inquiry. This long description will display on checks that are printed from Payables Check Entry within Payables Transaction Entry and the Payables document printed in Payables Transaction Entry.
The long description will not post to the General Ledger. The Check With Stub on Top, Check With Stub on Bottom, Check With Stub on Top and Bottom-Text, Check With Stub on Top and Bottom-Graphical, Check With Two Stubs on Top, User Defined Check 1 and User Defined Check 2 have all been edited to include the long description when the check is printed from Payables Transaction Entry.
Expand Display for Fiscal Period Setup
This is a nice-to-have enhancement. It will save you a few clicks and let you have a view of your entire fiscal year’s periods without scrolling. The new enhancement gives you a view of 15 periods without scrolling.
Dynamics 2018 Dynamics GP October 2019
Display User Who Posted for Journal Entry Inquiry
This enhancement is something I have heard a lot of users ask for. It shows the GP user who posted a journal entry in the Journal Entry Inquiry screen. You used to have to create a query for this or use SmartList to find this information. Now it’s right on the screen.
Add Class ID for Fixed Asset Transfer
This allows you to specify a Class ID when transferring an asset; this is helpful if the destination location has different IDs it’s using.
Document Attach Available in Bank Reconciliation
Document Attach functionality is now part of the Bank Reconciliation module. You can attach, view and edit documents in the Bank Deposit Entry screen and Bank Transaction Entry screen, and the related inquiry screens.
Visual Cue for EFT Vendor on Edit Payment Batch
This is a useful enhancement if you have a mix of vendors whom you pay via EFT and checks. This little icon indicates that the vendor is set up for EFT payments. If you were creating a check batch you might want to exclude these vendors and process payments for them in a separate EFT batch.
Show Check Number in Apply Sales Doc Window
This enhancement will give users a bit more information when applying payments to open receivable amounts.
Payroll Option to Not Include Additional Withholding
The Build Payroll Checks screen allows the option to include additional federal, state or local taxes. The fields are selected by default to retain existing functionality.
Payables Integration to Payroll Enhancement
Users can specify a remittance address ID for vendors for use when creating the invoice from Payroll.
Deduction/Benefit Quick Assignment Functionality
If you use GP Payroll you will love this enhancement. It allows you to mass-assign Deduction Codes and Benefit Codes to employees. There are selection criteria that allow you to filter employees, and then you can just click Mark All or Unmark All. You just select the Deduction or Benefit you want to assign and use the Go To button to bring up the Quick Code Assignment screen.
Exclude Inactive Records for HR Benefit and Deduction Lookups
Users can switch between viewing all benefits and filtering out inactive benefits.
Employment Reason for Change for All Dates
The Reason field allows users to record the reason for the change to an employee’s information when the Hire Date, Adjusted Hire Date, or Last Day Worked fields are entered or edited in the Employee Maintenance window.
Payroll Reprint Pay Statements by Audit Code
Users can reprint pay statements for an entire check run. In the Reprint Journals window, choose Reprint Pay Stub and specify the Audit Trail Code, and this will print a duplicate pay stub report for all employees included.
Here’s a quick video showing some of these enhancements:
Did you miss Part 1 of this series? Check it out HERE.
P.S. If you are using GP 2015, note that support for it is ending in April 2020, so you should get updated to GP 2018 or newer.
Contact our experts at Armanino for more information on the latest Dynamics GP 2019 release updates.
Steve has over 15 years of experience in business systems consulting, and 20 years of experience in management accounting and finance with small and mid-sized businesses in the construction, distribution, service, and technology industries.